When budgets are tight, it’s even more vital to make the most of your events. As an event organiser, you need to know that participants are engaged and that the outcome of the meeting is clear for all.
It’s been shown that voting systems can actually improve the results of meetings. But the key is using your audience response system intelligently and effectively.
What’s the right time in the meeting to use electronic voting systems? What kind of questions should you ask? As content experts, Ubiqus can help you make the most of hiring a voting system – and make the most of your meeting.
For more information: Request a quote or call +353 (0)51 852510
5 Tips for Using Electronic Voting Systems
- 1) Keep it simple
Decide exactly what functionality you need from your electronic voting systems. A range of options are available in the market. Of course, each system has its strengths and weaknesses. Some voting systems offer every possible type of functionality, such as voting handsets that double as microphones, or keypads that allow off-site voting. Such systems are great if you need the functionality, but they come with a cost – they are often expensive to hire and complex to use.
We recommend keeping it simple. Choose keypads that are intuitive for audience members to use. Choose software that will weave seamlessly with your PowerPoint presentations. And choose straight-forward functionality that means you’re not paying for bells and whistles you don’t need.
- 2) Set the agenda
Why not engage your audience in setting the agenda for the day? In an early session, offer a range of options and use the voting system to find out what your audience considers the most important issues. Display the results publicly. Then be prepared to adapt workshops, seminars and discussion groups to address these issues.
The result? Participants who are more actively involved in the day. Your guests will have a chance to be involved with the issues that matter most to them. And just as important, they will know that you have listened to them.
- 3) Get people laughing
Don’t underestimate the power of voting systems to break the ice. Add humourous questions at the beginning of sessions, or just before Q&A or discussion sessions. An audience that has laughed together will be quicker to bond, more empathetic, and better able to concentrate on the meeting.
- 4) Check understanding
You followed the classic rule of rhetoric. You told ‘em what you were going to tell ‘em. You told ‘em. Then you told ‘em what you told ‘em. But did they get it?
Asking for votes on just a handful of questions at the end of a session can show organisers instantly whether the message was clear. Maybe you need to tell ‘em again! Moreover, when you ask guests to vote, their concentration levels rise – making the answers to your questions just that much more likely to stick.
- 5) Publish a record
Don’t let the results of your audience voting fade when the meeting ends. A clear, comprehensive and concise report of the event – weaving together the quantitative results of the voting with a summary of keynote speeches and Q&A – can dramatically increase the impact of your meeting. Post the report on your website or email to participants to help the results of your meeting endure long after the last canapé crumbs have been swept away.
Ubiqus is the only organisation to offer clients 20 years of experience in professional minute-taking, summary writing and transcription, combined with expertise in voting systems. Working with clients, we’ve developed a bespoke report that combines qualitative and quantitative information about your event to provide a very useful record.
Just get in touch to ask for a sample report or a quote for your next meeting.
Click for an overview of Ubiqus’s electronic voting systems.